// THE PROCUREMENT DESK
FF&E sourcing. Across the brief.
Bulk procurement, supplier coordination, fit-out scheduling, customs handling.
The Procurement Desk is Archalign's project sourcing arm — for hotel groups, restaurant chains, fit-out contractors, property developers, and architects-of-record placing complex multi-line supply orders. We act as your outsourced procurement department: sourcing approved suppliers across furniture, lighting, hospitality consumables and operational equipment; managing the supplier pipeline through specification, quote, order, delivery, customs and reconciliation.
// 01 Scope of Services
Eight service lines — scoped per project, priced per the engagement model.
FF&E sourcing
Furniture, Fixtures & Equipment specification — from supplier search to spec sheet. Material samples, finish boards, lead-time confirmation.
// SCOPED PER PROJECTBulk procurement
Volume orders across the approved supplier network. Single quote against multi-supplier scope. Consolidated invoicing.
// SCOPED PER PROJECTSupplier coordination
We hold the supplier accounts. Specification handoff, production tracking, dispatch confirmation, replacement management.
// SCOPED PER PROJECTFit-out scheduling
Procurement plan keyed to the fit-out programme — floor-by-floor, room-by-room, soft-open to grand-opening.
// SCOPED PER PROJECTCustoms & freight
International sourcing handled at landed-cost — duties, customs, freight forwarding, on-site receiving coordination.
// SCOPED PER PROJECTInstallation coordination
For projects requiring on-site placement — build crews, white-glove delivery, snagging, final handover.
// SCOPED PER PROJECTProject reporting
Spend tracking, supplier performance, lead-time variance, contingency drawdown — reported to your operations or finance team.
// SCOPED PER PROJECTSupplier introductions
New supplier sourcing for niche categories — bespoke furniture, regional consumables, certified-grade equipment.
// SCOPED PER PROJECT// 02 Engagement Flow
Six steps from project intake to final handover.
Intake
Project brief, scope, programme, budget envelope. Submit the form below.
Scoping
1–5 working days — site visit or briefing call, supplier-mix proposal, fee structure.
Specification
FF&E spec sheets, material samples, finish boards, lead-time-confirmed quote.
Procurement
Orders placed across the supplier network. Production tracked. Customs handled.
Delivery
Phased to fit-out programme. Receiving coordination. Build / placement.
Handover
Snagging, replacements, project closeout. Spend reconciliation issued.
// 03 Engagement Profiles
New-build and refurbishment programmes.
Whole-floor refurbishments and new-build properties requiring multi-room FF&E against brand standards. Consistent finish maintained across rooms, suite tiers and lobby through structured specification and reviewed supplier sourcing.
Multi-site rollout programmes.
Specification consistency across opening locations — seating, lighting and equipment sourced against a single spec file and deployed location-by-location, with rollout scheduling aligned to the opening calendar.
FF&E procurement layer.
Construction contractors integrating Archalign as the FF&E procurement layer — specification, sourcing and delivery scheduled against the construction programme, with single commercial counterparty for furnishing supply after first fix.
Build-to-rent, student housing, co-living.
Multi-unit furnishing programmes at scale across bedrooms, kitchens, communal and outdoor specifications. Single spec file, single supplier registry, phased per-block delivery aligned to handover sequencing.
// PROJECT INTAKE
Brief the Procurement Desk.
Outline the project. We respond within 1–5 working days with a supplier-mix proposal and fee structure.