DELIVERY OPS · PROJECT PROGRAMME DOC · ARCH-PP · v2026.05.27

// HOW WE SEQUENCE DELIVERIES

From spec lock to opening day — a delivery programme, not a despatch.

Most catalogue suppliers ship boxes. Archalign sequences every line item against your fit-out programme so 1st fix, 2nd fix, snagging and opening happen on the dates your contractor needs them. Below is the canonical 12-week delivery skeleton we run against. Real projects compress or extend each phase per scope.

PHASE
W01
W02
W03
W04
W05
W06
W07
W08
W09
W10
W11
W12
01
Briefing & Spec Lock
Owner: Procurement & Design Lead
Design intent · floorplan · long-lead flag
02
FF&E Spec + Quote
Owner: Procurement Coordinator
Scoped quote · lead-time matrix · payment schedule
03
Order Release
Owner: Commercial & Supply Lead
Deposit cleared · supplier production released
04
Production & QC
Owner: Spec & Compliance Reviewer
Supplier-side production · weekly progress · pre-shipment QC
05
Consolidated Freight
Owner: Logistics & Freight Lead
Multi-vendor consolidation · sea/air routing · UK customs clearance
06
UK Bonded Staging
Owner: Logistics & Freight Lead
Sort · label · sequence per fit-out programme
07
1st Fix Deliveries
Owner: Project Programme Manager
Heavy goods · built-ins · joinery · case goods to site
08
2nd Fix Deliveries
Owner: Project Programme Manager
FF&E · soft furnishings · lighting · accents
09
Snagging & Sign-off
Owner: Escalation Owner
Walk-through · defects log · replacement orders within 5 working days
10
Opening / Handover
Owner: Procurement & Design Lead
Soft open · final FF&E sweep · 30-day aftercare window
Pre-order Order release Production Freight + customs On-site delivery Snagging + open

// FIVE MILESTONES THAT MATTER

WEEK 02

Spec Lock

FF&E specification frozen against the scoped quote. After this point, item swaps trigger a programme review — not a silent substitution.

WEEK 04

Order Release

Deposit cleared, suppliers released to production. We hold a master line-by-line lead-time matrix from this point.

WEEK 08

UK Touchdown

Consolidated freight clears UK customs into a bonded staging point. Items get sorted and labelled by 1st-fix / 2nd-fix sequence before they leave the warehouse.

WEEK 09–11

On-Site Sequence

Heavy and built-in items first, then FF&E, then accents and soft furnishings. Delivery slots scheduled with your site manager — not just "expect delivery this week".

WEEK 11–12

Snag + Open

Joint walk-through with your team. Defects logged. Replacement orders go out within 5 working days. Opening date stays the opening date.

// VS. THE STANDARD CATALOGUE-SUPPLIER FLOW

STANDARD CATALOGUE SUPPLIER

  • One despatch window per order line
  • No coordination across categories
  • No alignment to your site programme
  • Ghost-dispatch when items go missing
  • Refund — not replace — on damage
  • Multiple PO numbers, multiple invoices, multiple chases

ARCHALIGN PROJECT PROGRAMME

  • One programme, every item aligned to it
  • Multi-vendor consolidation against a single delivery schedule
  • Site-manager-grade slot booking, not despatch-window roulette
  • Named owner on every phase — escalation in 24h
  • Replacement-first policy on damage, refund only if opening date can't be saved
  • One quote, one invoice, one set of milestone payments across all categories

// READY TO RUN A PROGRAMME, NOT A SHOPPING CART?

Send your project brief — we'll come back with a scoped programme inside one working day.

Hospitality opening · workplace move-in · regulated-sector fit-out · multi-site rollout. UK or international.

◉ REQUEST PROGRAMME BRIEF → // PROCUREMENT DESK